Create a QR Code for Email — Pre-Fill Subject, Body & More
Create a QR code for any email address. When scanned, it opens a ready-to-send email with the recipient, subject, body, CC, and BCC pre-filled — they just tap “Send.”
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Easy to use
Create an Email QR Code in 3 Steps
Enter Your Email Details
Type the recipient email address (or multiple addresses separated by commas). Add a subject line, message body, CC, and BCC. You can pre-fill as much or as little as you want — from just an email address to a complete ready-to-send message.
Customize Your QR Code Design
Choose colors, add your brand logo, and pick a frame style. Add call-to-action text like “Email Us” or “Scan to Contact” so people know what to expect when they scan.
Download & Share
Download as PNG or SVG. Print on business cards, support signage, product packaging, event flyers, or share digitally in documents and presentations.
How it works
What Is an Email QR Code?
An email QR code is a scannable barcode that opens a pre-filled email on the scanner's phone. When someone scans it with their smartphone camera, their default email app — Gmail, Outlook, Apple Mail — opens automatically with the recipient address, subject line, body, CC, and BCC already typed. They simply hit “Send.”
Encoded format
mailto:support@example.com?subject=Product%20Feedback&body=Hi%2C%20I%20wanted%20to%20share...&cc=admin@example.comWhat can you pre-fill?
| Field | What it does | Example |
|---|---|---|
| To | The recipient email address | support@yourcompany.com |
| Subject | Pre-written subject line | “Product Feedback” |
| Body | Pre-written message body | “Hi, I'd like to share feedback...” |
| CC | Carbon copy recipients | manager@yourcompany.com |
| BCC | Blind carbon copy recipients | crm@yourcompany.com |
This uses the standard mailto: protocol, defined in RFC 6068 and supported by every smartphone and email app. No special app needed. You can create a QR code to email with any QR code generator that supports the mailto: format.
Why pre-filling matters: If scanning a QR code opens a blank email with just an address, most people won't bother typing a subject and message. But if the email is already drafted and ready to send, they just tap “Send.” Pre-filled email QR codes remove every friction point between “I want to contact them” and “I just sent the email.” Add CC and BCC to route emails to your CRM, ticketing system, or supervisor automatically — no extra setup required.
Use cases
8 Ways to Use Email QR Codes
Customer Feedback & Reviews
Place email QR codes on receipts, packaging, or in-store displays. Pre-fill the subject with “Product Feedback” and the body with starter questions. Customers scan and send their thoughts in seconds — no forms, no apps. Pair with a Google review QR code for public reviews.
Business Cards
Add an email QR code to your business card alongside a vCard QR code or social media QR code. Pre-fill the subject with “Great meeting you at [event]” to boost follow-up rates.
Customer Support
Place QR codes on help desks, product manuals, or support signage. Pre-fill the subject with a category like “Billing Question” and CC your ticketing system so emails arrive already sorted. Pair with a URL QR code for a self-service support portal.
Event RSVPs
Print on invitations, flyers, or posters. Pre-fill “RSVP — [Event Name]” in the subject and a short template in the body. Attendees reply in one tap.
Restaurant Feedback
Print on table tents or receipts. Pre-fill with “Feedback for [Restaurant Name]” and a rating template. Simple, effective, no app download needed. Pair with a WiFi QR code for a seamless in-store experience.
Real Estate Inquiries
Place on “For Sale” signs and brochures. Pre-fill the subject with the property address and the body with “I'm interested in scheduling a showing.” Leads come pre-qualified.
Job Applications
Add to job postings and career fair materials. Pre-fill “Application — [Job Title]” in the subject. Reduces barriers for candidates who want to apply on the spot.
Warranty Registration & Product Support
Print on packaging or user manuals. Pre-fill “Warranty Registration — [Product Name]” with fields for purchase date and serial number. BCC your warranty team to auto-capture registrations. Pair with a PDF QR code for the full manual.
Email marketing
How to Use QR Codes in Email Marketing
While the primary use of an email QR code is creating a QR code for email address that sends an email, many people search for how to use QR codes within their email marketing campaigns. These are two different use cases: a QR code to email lets someone contact you with one scan, while a QR code inan email links recipients to an app download, event check-in, coupon, or landing page. Both are powerful — here's how to embed QR codes in newsletters and campaigns.
Size It Correctly
Make the QR code image at least 150 × 150 pixels in your email template. Smaller codes are hard to scan from a phone screen.
Add a Call-to-Action
Place clear text next to the code: “Scan for 20% off” or “Scan to RSVP.” People need a reason to pull out their phone.
Include a Text Link Fallback
Not everyone can scan a code from their screen. Add a clickable URL below the QR code as an alternative for desktop readers.
Test Across Email Clients
Gmail, Outlook, Apple Mail, and Yahoo all render images differently. Send a test email and verify the QR code displays correctly in each client.
Best practices
Best Practices for Email QR Codes
Pre-Fill the Subject Line
Even if you leave the body short, a pre-filled subject ensures emails are organized and routable. Support teams can filter by subject; marketing teams can track campaign sources by subject line.
Keep the Body Concise
The mailto: protocol URL-encodes the body text. Very long messages make the QR code more complex and harder to scan. Keep body text under 200 characters. Use prompts like “Tell us about your experience:” rather than full paragraphs.
Add a Clear Call-to-Action
Print “Email Us” or “Scan to Contact” next to the QR code. Email QR codes look like any other QR code — the CTA text tells people what will happen when they scan.
Test with Multiple Email Apps
The mailto: protocol works with every email app, but rendering can vary. Test your QR code with Gmail, Outlook, Apple Mail, and Samsung Email. Verify that the subject and body populate correctly on both iPhone and Android.
Use CC/BCC for Routing
BCC your CRM, ticketing system, or analytics tool to automatically capture every email sent via QR code. CC a supervisor or team lead for escalation workflows. This turns a simple QR code for email into an automated intake pipeline.
Use a Dynamic QR Code for Printed Materials
If you're printing email QR codes on business cards or signage, use a dynamic code. If your email address changes (new job, new department), you can update the destination without reprinting. Create separate QR codes for support, sales, and feedback — each with a different pre-filled subject.
Compare
Static vs Dynamic Email QR Codes
Which should you choose? It depends on whether you need to update the email details after printing.
Static Email QR Code
FreeThe email details (recipient, subject, body) are encoded directly in the QR code using the mailto: protocol. It works forever and doesn't need an internet connection to function. Downside: if you change the email address or message, you need to generate and print a new QR code. Create free static email QR codes with our free QR code generator— no account needed.
Best for
Permanent contact emails, business cards, fixed signage.
Dynamic Email QR Code
PopularThe QR code points to a redirect you control from your QRKIT dashboard. Change the recipient email, subject, or body anytime — the printed QR code stays the same. You also get scan analytics (total scans, devices, dates). Learn more about dynamic QR codes.
Best for
Campaigns, seasonal promotions, support desks where email routing may change.
Email QR Code — Frequently Asked Questions
Get started
Turn Any Email into a
One-Scan Contact Point
Stop making people type your email address. Create a QR code that opens a ready-to-send email — with the recipient, subject, body, CC, and BCC already filled in. Free, instant, works on every phone.
Email QR codes are one of 20+ types available. See all QR code types or explore QR codes for business.